If you filed electronically, don't file a paper Form 941. CPEOs must generally file Form 941 and Schedule R (Form 941) electronically. Include all tips your employee reported to you even if you were unable to withhold the employee tax of 6.2%. If you use a private delivery service to send your Form 941-X from any location to the IRS, it should be delivered to: Ogden - Internal Revenue Submission Processing Center. Both the employer and the employee share of social security and Medicare taxes. Form 5884-D is filed after the Form 941 for the quarter for which the credit is being claimed has been filed. These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees income as coverage under an accident or health plan. Taxable Social Security and Medicare Wages and Tips, 5f. File Form W-3 and Copy A of Forms W-2 with the SSA on time and accurately. What if You Reorganize or Close Your Business? 15 and the Instructions for Schedule D (Form 941). Box 1214, Charlotte, NC 28201-1214. If you don't check either box or if you check both boxes, we will generally apply the overpayment to your next return. See the instructions for, Enter the qualified taxable (subject to social security tax) sick leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2020, and before April 1, 2021. The following list provides addresses to various sections within the Department of Revenue. Qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Qualified family leave wages included on Form 941, Part 3, line 26, that were not included as wages reported on Form 941, Part 1, lines 5a and 5c, because the qualified family leave wages were excluded from the definition of employment under sections 3121(b)(1)(22), Qualified family leave wages included on Form 941, Part 3, line 26, that were not included as wages reported on Form 941, Part 1, line 5a, because the qualified family leave wages were limited by the social security wage base. Any remaining credit, after reducing the employer share of social security tax and the employer share of Medicare tax, is then carried forward to the next quarter. Employers eligible to claim the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, can reduce their deposits by the amount of their anticipated credit. See Must You Deposit Your Taxes, earlier. Unlike social security wages, there is no limit on the amount of wages subject to Medicare tax. Complete line 11b only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. Use Worksheet 2 to figure the credit for leave taken after March 31, 2021, and before October 1, 2021. Under the EPSLA, as amended for purposes of the ARP, wages are qualified sick leave wages if paid to employees that are unable to work or telework before October 1, 2021, because the employee: Is subject to a federal, state, or local quarantine or isolation order related to COVID-19; Has been advised by a health care provider to self-quarantine due to concerns related to COVID-19; Is experiencing symptoms of COVID-19 and seeking a medical diagnosis; or, for leave taken after March 31, 2021, and before October 1, 2021, is seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, COVID-19 (and the employee has been exposed to COVID-19 or the employee's employer has requested such test or diagnosis), or the employee is obtaining immunizations related to COVID-19 or recovering from an injury, disability, illness, or condition related to such immunization; Is caring for an individual subject to an order described in (1) or who has been advised as described in (2); Is caring for a son or daughter because the school or place of care for that child has been closed, or the childcare provider for that child is unavailable, due to COVID-19 precautions; or. The term nonrefundable means the portion of the credit which is limited by law to the amount of certain taxes. Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d. The amount shown on line 12 must equal the Total liability for quarter shown on line 16 or the Total liability for the quarter shown on Schedule B (Form 941). See Form 943 and Pub. Multiply line 2a(ii) by 1.45% (0.0145). Enter your tax liabilities in the month that corresponds to the dates you paid wages to your employees, not the date payroll liabilities were accrued or deposits were made. The term refundable means the portion of the credit which is in excess of those taxes. EXCEPTION for Exempt Organizations, Federal, State and local Government Entities and Indian Tribal Government Entities regardless of location. Enter the result on line 6. This amount of the employer share of Medicare tax can also be reduced by the nonrefundable portion of the credit. Please make sure you are enclosing the payment voucher along with your check or money order. Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. The preparer must give you a copy of the return in addition to the copy to be filed with the IRS. If youre a monthly schedule depositor and accumulate a $100,000 tax liability on any day during the deposit period, you become a semiweekly schedule depositor on the next day and remain so for at least the rest of the calendar year and for the following calendar year. If you don't have an EIN, you may apply for one online by going to IRS.gov/EIN. Aggregate Forms 941 are filed by agents approved by the IRS under section 3504. The pension contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement to a defined benefit plan, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of the Employee Retirement Income Security Act of 1974 (ERISA). These schedules tell you when a deposit is due after you have a payday. Notice 797. IRS Mailing Addresses for DHL, Federal Express and UPS. Amounts under certain collectively bargained agreements allocable to qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Employer share of social security tax on qualified family leave wages. Enter the qualified health plan expenses allocable to qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, The credit for qualified sick leave wages and qualified family leave wages is increased to cover the qualified health plan expenses that are properly allocable to the qualified leave wages for which the credit is allowed. Enter the total wages, including qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021; sick pay; and taxable fringe benefits subject to social security taxes you paid to your employees during the quarter. If you're a third-party payer of sick pay that isn't an agent (for example, an insurance company) and you're claiming the credit for qualified sick and family leave wages for amounts paid to your own employees, the amount of the employer share of social security tax reported on line 5a must be reduced by any adjustment you make on line 8 for the employer share of social security tax transferred to your client. P.O. Certain private employers with fewer than 500 employees that provide paid sick leave under the EPSLA and/or provide paid family leave under the Expanded FMLA are eligible to claim the credit for qualified sick and family leave wages. Give us any information that is missing from your return. Single-member LLC treated as a disregarded entity for federal income tax purposesThe owner of the LLC or a principal officer duly authorized to sign. However, you must check the box on line 18 on every Form 941 you file. To learn more about the information you will need to give your financial institution to make a same-day wire payment, go to, For electronic filing of Forms W-2, Wage and Tax Statement, go to, If you file Form 941 electronically, you can e-file and use EFW to pay the balance due in a single step using tax preparation software or through a tax professional. Enter the result on line 5e. Beginning with the first quarter of 2023, the qualified small business payroll tax credit for increasing research activities is first used to reduce the employer share of social security tax (up to $250,000) for the quarter and any remaining credit is then used to reduce the employer share of Medicare tax for the quarter until it reaches zero. If a valid EIN isn't provided, the return or payment won't be processed. If you weren't required to make federal tax deposits (see Must You Deposit Your Taxes , earlier) or you're a monthly schedule depositor making a payment under the accuracy of deposits rule, you may pay the amount shown on line 14 by EFT, credit card, debit card, check, money order, or EFW. P.O. The amounts entered on lines 19 through 28 are amounts that you use on the worksheets at the end of these instructions to figure certain credits. You can Enter the amount of social security tax from Form 941, Part 1. The rate of social security tax on taxable wages, including qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2021, and before October 1, 2021, is 6.2% each for the employer and employee or 12.4% for both. The below topics gives a comprehensive understanding of the mailing of Form 941: Form 941 Filing Deadline for 2023 Tax Year IRS Form 941 Filing Methods Advantages of e-filing 941 over paper filing The amount from Form 8974, line 12, or, if applicable, line 17, is reported on line 11a. Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin, Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming, No legal residence or principal place of business in any state. See section 11 of Pub. Employees need a copy of Form W-2 to file their own state and federal income taxes. (See the updated Form 941 mailing addresses starting on page 3.) In the first quarter of 2023, Maple Co. had pay dates of January 6, January 20, February 3, February 17, March 3, March 17, and March 31. Employer share of social security and Medicare tax allocable to the qualified sick and family leave wages. Multiply line 2e(ii) by 1.45% (0.0145). If you made timely deposits in full payment of your taxes for the quarter, you may file by the 10th day of the 2nd month that follows the end of the quarter. For more information about a CPEOs requirement to file electronically, see Rev. The credit for qualified sick and family leave wages consists of the: Qualified sick leave wages and/or qualified family leave wages; Qualified health plan expenses allocable to qualified sick leave and family leave wages; Collectively bargained defined benefit pension plan contributions, subject to the qualified leave wage limitations, allocable to the qualified sick and family leave wages; Collectively bargained apprenticeship program contributions, subject to the qualified leave wage limitations, allocable to the qualified sick and family leave wages; and. Box 932100. 15-A for more information about sick pay reporting. For more information about this credit, go to IRS.gov/Form5884D. Failure to do so may delay processing of your return. Note: If you e-filed Form 941 with ExpressEfile, you can complete Form . . Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. How to file Illinois state income tax form? Therefore, for leave taken after March 31, 2020, and before April 1, 2021, the maximum amount of paid sick leave wages can't exceed $5,110 for an employee for leave under (1), (2), or (3), and it can't exceed $2,000 for an employee for leave under (4), (5), or (6). For more information, see section 11 of Pub. Cash tips include tips paid by cash, check, debit card, and credit card. If you reported $50,000 or less in taxes during the lookback period, youre a monthly schedule depositor unless the $100,000 Next-Day Deposit Rule discussed in section 11 of Pub. If you have more than one and aren't sure which one to use, write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) or call the IRS at 800-829-4933. Ogden, UT 84201-0044. Monthly schedule depositors and semiweekly schedule depositors must account for nonrefundable credits claimed on lines 11a, 11b, and 11d when reporting their tax liabilities on line 16 or Schedule B (Form 941). This system is available to all business accounts registered with the department and doesn't require a separate registration. Current quarter's adjustment for fractions of cents. Don't use a credit or debit card to make federal tax deposits. The amount of qualified health plan expenses generally includes both the portion of the cost paid by the employer and the portion of the cost paid by the employee with pre-tax salary reduction contributions. Use Form 843 to request abatement of assessed penalties or interest. Don't include allocated tips (described in section 6 of Pub. For the latest information about developments related to Form 941 and its instructions, such as legislation enacted after they were published, go to IRS.gov/Form941. Internal Revenue Service. Your written statement with the same wording as Write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) to notify the IRS of any business name change. Where do I send my completed 941 form? To become a CPEO, the organization must apply through the IRS Online Registration System at IRS.gov/CPEO. Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. If you paid qualified sick leave wages and/or qualified family leave wages this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, complete Step 1 and Step 2. See section 6 of Pub. P.O. If youre claiming these credits, you must enter the applicable amounts. Follow the instructions for each box to determine if you need to enter your monthly tax liability on Form 941 or your daily tax liability on Schedule B (Form 941). You can apply for a PTIN online or by filing Form W-12. To contact EFTPS using Telecommunications Relay Services (TRS) for people who are deaf, hard of hearing, or have a speech disability, dial 711 and then provide the TRS assistant the 800-555-4477 number above or 800-733-4829. You must use EFT to make all federal tax deposits. Qualified family leave wages reported on Form 941, Part 1, Qualified family leave wages included on Form 941, Part 1, line 5c, but not included on Form 941, Part 1, line 5a(ii), column 1, because the wages reported on that line were limited by the social security wage base, Total qualified family leave wages. Enter the federal income tax you withheld (or were required to withhold) from your employees on this quarter's wages, including qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021; tips; taxable fringe benefits; and supplemental unemployment compensation benefits. For 2023, the lookback period begins July 1, 2021, and ends June 30, 2022. However, with respect to certain employees covered by a CPEO contract, you may also be treated as an employer of the employees and, consequently, may also be liable for federal employment taxes imposed on wages and other compensation paid by the CPEO to such employees. 15. If youre a governmental employer, wages you pay aren't automatically exempt from social security and Medicare taxes. 426, available at IRS.gov/irb/2017-03_IRB#RP-2017-14. 15-A. How To Get Forms, Instructions, and Publications, Worksheet 1. Credit for Qualified Sick and Family Leave Wages Paid This Quarter of 2023 for Leave Taken After March 31, 2020, and Before April 1, 2021, Worksheet 2. Credit for Qualified Sick and Family Leave Wages Paid This Quarter of 2023 for Leave Taken After March 31, 2021, and Before October 1, 2021, Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d, National Center for Missing & Exploited Children (NCMEC), Federal tax deposits must be made by electronic funds transfer (EFT), Current quarter's adjustments for tips and group-term life insurance, Qualified health plan expenses allocable to qualified sick leave and family leave wages, Collectively bargained defined benefit pension plan contributions, Collectively bargained apprenticeship program contributions, Reducing your deposits for the credit for qualified sick and family leave wages, collectively bargained defined benefit pension plan contributions, collectively bargained apprenticeship program contributions, Treasury Inspector General for Tax Administration. To become a CPEO, the organization must apply through the IRS Online Registration System. Don't resubmit requests you've already sent us. Most employers are required to file Form 941, Employer's Quarterly Federal Tax Return, to report both the federal income taxes you withheld and the FICA taxes you withheld and paid during a calendar quarter. Then reduce the liability for each successive payroll payment in the quarter until the nonrefundable portion of the credit is used. For electronic filing of Forms W-2, Wage and Tax Statement, go to SSA.gov/employer. You can also mail Form 941. Enter the qualified sick leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2021, and before October 1, 2021, including any qualified sick leave wages that were above the social security wage base and any qualified sick leave wages excluded from the definition of employment under sections 3121(b)(1)(22). For e-file, go to IRS.gov/EmploymentEfile for additional information. If you want to schedule a visit or send mail/money to an inmate in Charlotte County Jail, please call the jail at (941) 833-6300 to help you. IRS Form 941 Mailing Address Where to Mail 941 for 2021. 15. When two businesses merge, the continuing firm must file a return for the quarter in which the change took place and the other firm should file a final return. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. Box 804522, Cincinnati, OH, 45820-4522. Form 941-X is filed separately from Form 941. Enter tax amounts on lines 79 that result from current quarter adjustments. Youre not authorizing your designee to bind you to anything (including additional tax liability) or to otherwise represent you before the IRS. Form 941 may be signed by a duly authorized agent of the taxpayer if a valid power of attorney has been filed. The mailing address of your Form 941 return depends on the state in which your business operates and the inclusion of payment along with your Form 941 return. 426, available at, Generally, as an employer, you're responsible to ensure that tax returns are filed and deposits and payments are made, even if you contract with a third party to perform these acts. P.O. This adjustment may be a positive or a negative adjustment. Internal Revenue Service. For leave taken after March 31, 2021, and before October 1, 2021, qualified wages also don't include wages that were used as payroll costs in connection with a Shuttered Venue Operator Grant under section 324 of the Economic Aid to Hard-Hit Small Businesses, Nonprofits, and Venues Act; or a restaurant revitalization grant under section 5003 of the ARP. In order to file the annual federal tax return for employees in a timely manner, employers must be familiar with the Form 944 deadline. However, qualified health plan expenses don't include amounts that the employee paid for with after-tax contributions. The refundable portion of the credit is allowed after the employer share of Medicare tax is reduced to zero by nonrefundable credits that are applied against the employer share of Medicare tax. If changes in law require additional changes to Form 941, the form and/or these instructions may be revised. This amount is also entered on Worksheet 2, Step 2, line 2g. Stop paying social security tax on and entering an employee's wages on line 5a(ii) when the employee's taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), qualified family leave wages reported on line 5a(ii), and tips, reach $160,200 for the year. 15 for more information. Where do I send my 941 without a payment? Sean Hannity flamed Joy Reid after the MSNBC host suggested to Rep . Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 . If line 12 is more than line 13g, enter the difference on line 14. 15 for more information. Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken After March 31, 2020, and Before April 1, 2021, 23. Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. When is the Deadline to file Form W-2? 8. An official website of the United States Government, Department of the Treasury After an employee takes leave for 10 days, the employer must provide the employee paid leave (that is, qualified family leave wages) for up to 10 weeks. At this time, the IRS expects the March 2023 revision of Form 941 and these instructions to also be used for the second, third, and fourth quarters of 2023. See $100,000 Next-Day Deposit Rule in section 11 of Pub. Department of the Treasury Internal Revenue Service; Ogden, UT 84201-0005this address is used for any business that wishes to file without a payment attached. Enter the refundable portion of the credit for qualified sick and family leave wages from Worksheet 2, Step 2, line 2q. For purposes of this credit, qualified sick leave wages and qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA or Expanded FMLA, as enacted under the FFCRA and amended for purposes of the ARP. Each time you pay wages, you must withholdor take out of your employees' paycertain amounts for federal income tax, social security tax, and Medicare tax. Enter your deposits for this quarter, including any overpayment from a prior quarter that you applied to this return. The payroll tax credit may not be taken as a credit against income tax withholding, the employee share of social security tax, or the employee share of Medicare tax. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes. However, continue to withhold income and Medicare taxes for the whole year on all wages, including qualified sick leave wages paid in 2023, qualified family leave wages paid in 2023, and tips, even when the social security wage base of $160,200 has been reached. Under an installment agreement, you can pay what you owe in monthly installments. For more information, go to, Corporate officers or duly authorized agents may sign Form 941 by rubber stamp, mechanical device, or computer software program. Form 941 is an IRS return that specifically deals with the tax withholdings reported by the employers. Box 409101, Ogden, UT 84409, according to the Internal Revenue Service. Qualified sick leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). Where do I mail my 941 first quarter 2021? 15-A for more information about sick pay reporting. 1635 and section 1 of Pub. Federal Income Tax Withheld From Wages, Tips, and Other Compensation. If you received a Section 3121(q) Notice and Demand for tax due on unreported tips (Letter 3263 or Letter 4520) during the quarter, you report the amount for the employer share of social security tax and Medicare tax on Form 941, line 5f. Before you choose to outsource any of your payroll and related tax duties (that is, withholding, reporting, and paying over social security, Medicare, FUTA, and income taxes) to a third-party payer, such as a payroll service provider or reporting agent, go to, Approved section 3504 agents and CPEOs must complete and file Schedule R (Form 941) when filing an aggregate Form 941. If you want more in-depth information about payroll tax topics relating to Form 941, see Pub. Ogden, UT 84409. See the instructions for, Enter all tips your employees reported to you during the quarter until the total of the tips and taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), and qualified family leave wages reported on line 5a(ii), for an employee reach $160,200 for the year. Service, or other third party may have a payday health plan expenses n't. 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