Are you making these mistakes? How much is it costing you and the company in time, productivity, team motivation, and money?
Finding the right tools to manage a big project can be fraught with politics, price constraints, and just what you are ‘given’. Sometimes is just comes down to what the PM is familiar with. Sometimes it is proprietary software that is mandated to be used either by the implementer or record, the PMO, client or a particular department. Certainly, there will be a mix of MS Project, multiple versions of Excel spreadsheets on a SharePoint site, maybe some powerpoint and a bug tracker tool. It seems that the choice is usually ‘what we used last time’ or ‘there is no budget for a software solution’.
Well, I am checking out ProjeQtOr to see if it is up to the job. All in one program, it does the project planning, manages resources, costs, risks, quality tracking, bug tracking, task and bug assignment and progress tracking, and it installs on a Windows server. Oh, did I mention that it was free & open source (sure to fit in anyone’s software budget)? And before you say, ‘training cost’, look me in the eye and say you are not going to have to spend some time training someone on MS Project, share point or all those Excel spreadsheets. And there is the cost of all those licenses and IT time to install and manage security access. Then there is all that time spent each week updating status’, generating reports, managing file versions, recalibrating milestones with change orders…..I think you can get the picture.
Fair & Open disclosure: I have no connection or receive any benefit from the software developer….other than maybe a future project that is a little better tracked & reported on. Then again, we all benefit from that.
Saying thank you to the project team members every once in awhile helps remind them that the project they are in the middle of, is worthwhile, is needed by the company, and that every team member’s contribution is appreciated.
This can be done on reaching a milestone, a date circled on the calendar or spontaneously by the PMO when the going gets tough (storming phase anyone?). The starbucks moment could indeed be just an hour in the boardroom with a premium coffee and nibbles, a T-shirt, a gift card or maybe a even catered lunch.
Giving the team a pat on the back, a bit of time to talk about anything other than shop and a token of appreciation will go a LONG way at brushing over the rough spots in a project. You never know, maybe that team member who was thinking of transferring/quitting might stay longer.
Take Slack. The instant messaging and office chat app has swept across media, tech, and other service companies with the virility of a goat-yoga video since its launch in 2014. It already has more than 5 million daily active users around the word, and has found a home at IBM, NBC, Adobe, and hundreds of smaller companies. Slack is marketed as a tool to maximize your time-management potential and allow everyone to stay in contact, but with its mobile app it has become a 24-hour addiction for many office workers.